Required steps to terminate a 9 or 10 Over 12 employee.
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Resources for phased retirement listed below include the steps to start, enter, and end an employee's phased retirement.
Salary schedule, scenarios, and overpayment process related to 9 over 12 employee termination.
Termination steps must be completed in HRMS for the following changes: resignations, layoff, nonrenewal of a contract, end of an appointment, end of a summer appointment, death, and retirement.
Steps to enter an employee layoff or nonrenewal.
Description of who can be a 9 Over 12 employee and what this means for the employee's pay.
This resource defines the fields on the Additional Pay page.
Navigate to: Main Menu > Payroll for North America > Employee Pay Data USA > Create Additional Pay
This resource defines the fields used when creating a job opening.
Navigate to Recruiting > Create Job Opening
When entering contract details, after selecting a Contract Pay Type, many fields are populated with default information, most of which should never be changed. (Exception: special date and multi-year contracts.
The FTE field, located in the position record in HRMS, should be populated based on the following: standard work hours for the position (represented in quarter hour increments) and the 40 hour work week.
Use this information to understand how the system sets Delegation Statuses, Request Statuses and Delegation Notifications.
When certain conditions exist for a position record, the FTE should be entered as zero.
Employee Class Values and Definitions
This resource defines the fields used when adding a Person of Interest (POI) for the following types: Affiliate, External Service Provider (ESP), Research and Innovation Office (RIO), Other Payee, and University Regents.
This resource identifies the fields used when preparing job offers. See the “Hiring Managers: Offer, Accept, & Prepare for Hire” course to learn how to prepare a job offer.
The Time Reporting Code (TRC) defines what kind of time reporting is occurring. Available TRC’s vary depending on the classification of the employee.
This job aid illustrates how to report shift time on a punch timesheet as well as an elapsed timesheet
System defined rules are set up in HRMS to check for the validity of reported time on timesheets. If a timesheet entry does not pass system inspection an exception will occur.
All exceptions must be resolved prior to payroll close or the employee may not get paid.
This resource describes the fields located on the Create Tenure page.
Managing Your Unit's I-9 Process
OHR guidelines, procedures, and resources for unit administrators and supervisors. Includes an overview of I-9 process with supervisor/admin/employee roles and responsibilities.