This resource defines the fields on the Additional Pay page.
Navigate to: Main Menu > Payroll for North America > Employee Pay Data USA > Create Additional Pay
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This resource defines the fields used when creating a job opening.
Navigate to Recruiting > Create Job Opening
When entering contract details, after selecting a Contract Pay Type, many fields are populated with default information, most of which should never be changed. (Exception: special date and multi-year contracts.
The FTE field, located in the position record in HRMS, should be populated based on the following: standard work hours for the position (represented in quarter hour increments) and the 40 hour work week.
Use this information to understand how the system sets Delegation Statuses, Request Statuses and Delegation Notifications.
When certain conditions exist for a position record, the FTE should be entered as zero.
Employee Class Values and Definitions
This resource defines the fields used when adding a Person of Interest (POI) for the following types: Affiliate, External Service Provider (ESP), Research and Innovation Office (RIO), Other Payee, and University Regents.
This resource identifies the fields used when preparing job offers. See the “Hiring Managers: Offer, Accept, & Prepare for Hire” course to learn how to prepare a job offer.
The Time Reporting Code (TRC) defines what kind of time reporting is occurring. Available TRC’s vary depending on the classification of the employee.
This job aid illustrates how to report shift time on a punch timesheet as well as an elapsed timesheet
System defined rules are set up in HRMS to check for the validity of reported time on timesheets. If a timesheet entry does not pass system inspection an exception will occur.
All exceptions must be resolved prior to payroll close or the employee may not get paid.
This resource describes the fields located on the Create Tenure page.
Managing Your Unit's I-9 Process
OHR guidelines, procedures, and resources for unit administrators and supervisors. Includes an overview of I-9 process with supervisor/admin/employee roles and responsibilities.
Absence Decision Tool
Solutions and required actions for handling absences for past pay periods as well as current pay period.
Action Reason Codes
Action Reason Codes are used in Job Data. A specific Action and Reason must be entered for a new hire or for a change to an employee's record in Job Data. Training is required in Appointment Entry. See the HRMS Training Requirements.
Clicking on this resource link will download an Excel spreadsheet to your computer; see your downloads folder to access the Action Reason Codes.
In response to the COVID-19 pandemic, and the State of Minnesota declared peacetime emergency, the University of Minnesota ensures that employees have access to emergency paid leave for any COVID-19 related reasons in order to maintain the health and well-being of the University community.
Commonly used absences include vacation, sick, personal, and compensation (comp) time. Use the primary reason will have an asterisk* next to each absence name unless the manager or unit absence administrator directs otherwise.