This resource collection includes definitions of the data fields found on the following pages:
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Entering new external hire appointment data that comes from Recruiting Solutions in the Human Resources Management System (HRMS) involves five steps.
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Use this Resource Collection page to locate the many components of the process for managing Summer Research and Teaching Appointments in HRMS.
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A Faculty Administrative Appointment falls under one of these types:
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Under specific circumstances, a department will need to enter an appointment manually.
Setting up a "0 FTE" Administrative Appointment for Faculty (with no reduction in Faculty Appointment) consists of 5 general steps detailed in the sections below:
This resource includes Job Data entry, Contract considerations, and Position Changes information.
The Job Data procedural notes below support the Job Data entry for Summer Appointments. The information here is helpful to review before entering data into HRMS for the appointment.
Once the employee relationship is established in HRMS, by completing the Manage Hires page, complete the Job Data page and its multiple tabs in Workforce Administration.
A summer appointment is defined as an appointment that falls within the dates of one or more of the May or Summer Sessions/Terms (dates may vary by campus), is temporary in nature, and is used to pay for teaching and resea
Standard Hours and FTE for Faculty and Administrative Appointments Not Changing
The existence of an employee's past summer appointment in part determines how the Job Data must be entered, as described below. The scenarios specific to Graduate Assistants include details on completing a "Comp Rate" on the Job Data > Compensation tab. Summer appointments which are not Graduate Assistants are paid using Additional Pay.
For those Administrative Appointments for Faculty which have:
Faculty with Administrative Appointments that have a Faculty Appointment Reduction and a Standard Hours/FTE Change, require setup in HRMS according to the following five major steps and details.
Overview and procedures for entering academic appointments that are temp or casual.
Appointment entry reminders and tips in preparation for fall.
When a faculty employee holds multiple appointments, a faculty appointment and an administrative appointment, the following decision point determines the proper way to document the multiple appointments in HRMS.
- Typically summer teaching and research appointments are given to existing employees who are on 9 over 9 appointments, 10 over 10 appointments, 9 over 12 appointments, and 10 over 12 appointments.
- Separate ap
Summer appointments (except for Graduate Assistants) are paid by Additional Pay.