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The Citizenship page, Disability Status page, Additional Pay page, and Prior Work Experience page should each be completed in HRMS , when applicable to the employee, and after completion of the employee's Job Data page. (Academic appointments also require Education, Contract, and Tenure data.)
Resources for phased retirement listed below include the steps to start, enter, and end an employee's phased retirement.
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Termination steps must be completed in HRMS for the following changes: resignations, layoff, nonrenewal of a contract, end of an appointment, end of a summer appointment, death, and retirement.
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Use the following pages in HRMS to enter a Phased Retirement: Position Management, Job Data, Additional Pay.
The appropriate Reason from the list below must be selected when completing a Payroll Update/Off Cycle request.
The Education, Contract and Tenure pages in HRMS must be completed for academic appointments, following completion of the Job Data page.
- Units must update the following HRMS areas in order to start an academic employee's sabbatical: Appointment Entry, Additional Pay, and Payroll (Absence Management).
- Appointment updates can be entered up to 3
When entering contract details, after selecting a Contract Pay Type, many fields are populated with default information, most of which should never be changed. (Exception: special date and multi-year contracts.
The existence of an employee's past summer appointment in part determines how the Job Data must be entered, as described below. The scenarios specific to Graduate Assistants include details on completing a "Comp Rate" on the Job Data > Compensation tab. Summer appointments which are not Graduate Assistants are paid using Additional Pay.
Termination refers to ending an employee appointment with the University in HRMS. Termination steps must be completed for the following changes: resignations, layoff, nonrenewal of a contract, end of an appointment, end of a summer appointment, death, and retirement. The following steps must be completed to terminate an employee.
Overview and procedures for entering academic appointments that are temp or casual.
Entering new external hire appointment data that comes from Recruiting Solutions in the Human Resources Management System (HRMS) involves five steps.
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In order to end a Sabbatical, the following areas must be updated in HRMS: Job Data, Absence, Additional Pay (where applicable).
How to document the end of a phased retirement.
Steps to enter an employee layoff or nonrenewal.
A Faculty Administrative Appointment falls under one of these types:
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This collection of resources is intended to help guide units through the fall hiring and appointment activities. The information covers both new hires and changes to appointments.
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Payroll reminders and tips in preparation for fall.