Recently Updated Materials

Additional Pay eGuide (8-14-19)
Updates on pages 1 and 5 state the following: Job data override should not be used for temp/casual, student or graduate assistants. Instead, any pay for these types of appointments should be entered on an appointment specifically holding that job code.

Additional Pay Instructions Job Aid (8-14-19)
This step-by-step document has been updated with the following: Additional pay for temp/casual, student or graduate assistants should be entered on an appointment specifically holding that job code. Job data override should not be used.

Job Data (Position) Overrides in Additional Pay and Distribution Entry (8-14-19)
Updated to reflect that Job data override should not be used for temp/casual, student or graduate assistants.

Fall Planning Guide for HR Leads and HRMS End Users (8-12-19)
Note that the planning guide content has not changed since the 2018 version. The guide reflects ongoing tasks completed by University units and there are no changes in the general procedures outlined in this document. Tasks described appear in greater detail within other related HRMS training documents and courses.

Employee Guide to Completing the I-9 Form (8-12-19)
The Personal Information section is the first information to be completed online before Section 1 of Form I-9 opens for completion by the employee.

Empl Class (8-8-19)
The Temp Casual Empl Class includes Job Code 0003; this update appears in the first row of this resource.

Cashouts and Buydowns (7-1-2019)
Update in first paragraph regarding Minnesota State Retirement System (MSRS) instruction to participating employers that up to 40 hours of vacation and compensatory time paid to employees in cash rather than time off should be included in their MSRS-eligible compensation each fiscal year.

HRMS Training Courses and Sequence (6-13-2019)
Revised format to outline the sequence of courses to follow for the various HRMS topics and roles.

Action/Reason Codes (xlsx) (6-24-2019)
Includes new PLA (Paid Leave of Absence) Action/Reason Codes (effective June 24, 2019) related to FMLA.

Tracking FMLA: Job Data Updates (6-7-2019)
New resource (effective June 24, 2019) that describes required tracking of FMLA in HRMS Job Data, using appropriate Action/Reason Codes.

Queries to Monitor FMLA (6-10-2019)
New resource that describes two new queries to be used by units to monitor FMLA usage. The queries are available in the Reporting Center (effective June 24, 2019).

FMLA Intermittent Manual TrackingTemplate.xls (6-6-2019)
Tracking tool to aid units in documenting intermittent FMLA. Formula included to calculate an employee's FMLA balance in hours (based on a standard 40/hr work week; 280 FMLA hours = 12 weeks.)

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